COVID-19 Resource Guide for Faculty

Quick Resource Guide for COVID-19 Faculty-related Issues

Provost Robel's response to COVID-19 has provided additional options and support for faculty (find her recent messages here: https://provost.indiana.edu/statements/index.html.

As this situation has continued to develop rapidly, we provide the information below to help guide you to various campus resources so that these faculty issues can be explored as you continue to plan your career advancement.

COVID-19 Community Responsibility Acknowledgement Form (CRA)

To help protect the entire IU community and as advised by the Restart Report, all staff, faculty, temporary, and student employees are required to complete the CRA prior to physically returning to work on campus. The CRA is also available at one.iu.edu; employees who are unable to complete the online CRA should contact their HR representative for a paper version. For more details about the CRA, please see: https://hr.iu.edu/relations/coronavirus/faq-j.html#loaded.

COVID-19 Risk Factors and Accommodations

If you wish to request an accommodation related to COVID-19 high risk categories as defined by the U.S. Centers for Disease Control (CDC), you may start the process by accessing the Community Responsibility Acknowledgement Form (CRA Form; see description above) and select the option of requesting an additional ADA accommodation from Indiana University due to an underlying condition. You will then be connected to your campus accommodation specialist who will follow-up directly and send an accommodation request form where you can confidentially request an ADA accommodation as needed. You may also email us at vpfaa@indiana.edu if you have any questions.

Information about Fall Semester and Campus Response to COVID-19

Indiana University's careful planning has prepared us to welcome students back to campus and allowed us to pursue our instructional and research missions. For details about IU's response to COVID-19 and latest updates on safe practices, please see: https://fall2020.iu.edu/

Additionally, Indiana University offers several programs related to health, race, and equity. For details see: https://healthy.iu.edu/campus-programs-services/university/worklife/race-health-equity.html. You might also want to look at the Human Resources page listing benefits and wellness support: https://hr.iu.edu/relations/coronavirus/faq-b.html

Recommendations for Administering and Proctoring Online Exams

Guidance and resource for administering and proctoring online exams for the Fall 2020 semester can be found HERE.

Extension of Probationary Period

Extension of probationary period for all faculty

  1. Tenure-track faculty may request an extension of the tenure-clock
  2. All non-tenure-track faculty in probationary ranks, (e.g., lecturers, assistant clinical professors) may request an extension of promotion reviews
  3. This is available to all eligible faculty, regardless of previous clock/probationary period extensions

How to request an extension:

Faculty wishing to file an extension will fill out the “Understanding on Probationary Status” form, and write “COVID-19” on the form. These forms may be circulated to the Chair, the dean, and the Vice Provost for Faculty and Academic Affairs (VPFAA) electronically in order to document the request, but the request will be automatically granted. Once approved, VPFAA will notify faculty of their new tenure/promotion decision date.

Deadlines for requesting an extension:

Academic personnel who would typically be considered in 2020-2021: May 1, 2020

Faculty due to go up in 2021-2022 or later: Dec. 31, 2020

Promotion and/or Tenure Review Procedures

Review procedures for promotion from Lecturer to Senior lecturer

The transition from existing procedures to full campus review has been delayed for one year. Lecturers who are undergoing promotion review in the 2020-2021 academic year will follow existing procedures. Those undergoing review in subsequent years will undergo campus-level committee review and must follow review timelines accordingly.

Review materials for tenure and/or promotion dossiers for all faculty

The Online Course Questionnaire (OCQ) was not mandatory in the spring 2020 semester and, thus, will not be required in tenure and/or promotion dossiers. Given the range of school and unit-specific approaches to garnering feedback during the spring 2020 semester, faculty who have feedback data in any format may include this in the dossier if (and only if) they wish to do so.

External Review letters: We understand that the current circumstances may create unusual challenges. If you have questions about securing reviewers, using letters from a promotion process that was interrupted or other issues related to external letters, please contact vpfaa@indiana.edu.  We are happy to take questions.

 Mid-term reviews (the “third-year review”): We recommend that these in-depth reviews be delayed if an extension has been requested prior to that time. Instead, departments should offer an annual review per unit criteria.

Future Planning and Faculty Development

For sabbaticals approved for the 2020-2021 academic year, please see the information provided in the "Common questions" section of our sabbatical webpage for more information about requesting a delay.

Documenting your accomplishments: If talks, funding or other activities are cancelled or delayed, we recommend that faculty note this on their CVs (e.g., "Travel cancelled due to COVID-19"). These changes will affect all of us, though to varying degrees, and we will work to assist you in documenting changes and recovering work plans.

Professional Development Workshops and New Faculty Orientation

We will continue to provide workshops and individual consultation using technology to allow us to keep everyone safe. Please feel free to contact us at vpfaa@indiana.edu and check our website often for information about upcoming events.

Additional Policies

Intellectual property: The section of UA-05 pertaining to ownership rights of online instructional materials has been temporarily suspended. For details see: https://policies.iu.edu/policies/ua-05-intellectual-property/index.html.

Alternative accessible formats of the PDF documents on this page can be obtained by contacting VPFAA at vpfaa@indiana.edu.